How Do I Declare Cashier Tills?

This lesson will teach you how to declare each cashier's till.

Daily Procedures

Daily Procedures

From the Daily Procedures tab, click on the "Cashier Reconcilliation" button.

Cashier / Till Declaration

Cashier / Till Declaration

The Cashier / Till Declaration is used by the cashier to declare their registers and see how over or short they are for their shift. The Cashier / Till Declaration screen is used again by the manager at the end of day to verify register totals.

Select Method

Select Method

From the Select Method screen, click on a method. The recommended method is by Cashier.

Cashier Number

Cashier Number

From the Cashier Number screen, type in the cashier number and click on the "OK" button.

Note: This prompt will vary depending on the method selected in the previous step. Additional prompts are Enter Terminal Number or Enter SELECT SHIFT 1-4.

Date Select

Date Select

From the Date Select screen, click on the date of the reconciliation. Use the arrows beside the current month to change the month and the arrows beside current year to change the year. Then, click on the "OK" button.

Error

Error

If there are no records for the cashier on the selected date, this error message will appear. Click on the "OK" button. This will bring you back to the Cashier Number screen.

Cashier Till Declaration

Cashier Till Declaration

Button Overview

"Accept" - Saves the information on this screen after the user has entered or modified it.

"Cash" - Allows the user to enter the exact count of money in the register drawer at the end of their shift. The Cash section on the left side of the Cashier Till Declaration screen remains grayed out until the button is clicked.

"Tender Media" -  Allows the user to edit the amounts for each tender media listed on the right side of the screen. The tender media form the register will already have the credit tenders from the register.

"Variance" - Allows the manager to verify register totals and make adjustments.

"Quit" - Exits the Cashier Till Declaration screen.

Enter Drawer Cash

Enter Drawer Cash

From the Cashier Till Declaration screen, click inside Cash. Type in the amount of cash counted.

Note: You can click on the "Cash" button to enter in exact dollars and in cents on the left side of the screen. This will automatically update the Cash field on the right side of the screen.

Click on the "Accept" button.

Question

Question

From the Question screen, click on the "Yes" button to print the Cashier Report or the "No" button to accept changes and not print a report.

Printer Select

Printer Select

If you click on the "Yes"button, then you will prompted to select a printer. Click the "OK" button to print to the default printer or click in the drop down box to select a different printer then click the "OK" button.

Variance

Variance

From the Cashier Till Declaration screen, click on the "Variance" button. The manager uses the "Variance"button to verify cashier's tenders against what the register says they should have,

Manager Code

Manager Code

Type in the manager code, then click on the "OK" button.

Till Variance

Till Variance

The Till Variance screen has all of the Tenders displayed on the left side of the screen.

Count displays the system counts for each tender.

Register Dollars displays what the system says was sold

Cashier Dollars displays what the cashier says they sold.

Adjust Dollars is where the manager makes adjustments.

Variance Dollars displays the difference between cashier dollars and registers dollars.

Adjust Dollars

Adjust Dollars

If any of the amounts in the Variance Dollars display totals are not $0.00, this indicates that the cashier is over or short on their drawer total declaration and a variance exists. The till should be recounted, as well as all other receipts and reports should be rechecked as well.

If an error is found then click the "Adjust"button.

The Adjust Dollars column will appear to have activated its fields for editing. Click inside any fields that may be necessary to edit. (Don’t forget the decimal {.} and/or minus sign {-} when required.) Remember to watch the effect each adjustment is having on the corresponding Variance Dollars field to the right. If the new balance of the Variance Dollars field doesn’t equal $0.00 immediately after the enter key is pressed then there is still a variance.

In this example, the cashier was short $0.54. $0.54 was entered into the Adjust Dollars column for cash. The Variance Dollars column will change as you enter adjustments into the Adjust Dollars column.

Approve

Approve

Occasionally the Till Declaration screen may continue to be out of balance even after adjustments have been made. That may of course be due to unavoidable circumstances. Then again the Cashier Till Declaration may be absolutely perfect down to the last penny. In which case, all that is required is that the manager approves the Cashier Reconciliation Report and then prints it. The Cashier Reconciliation Report presents a summary of the information displayed in the Till Variance screen. It also provides spaces for cashier and manager signatures.

Once the Total Variance is correct, click on the "Approve" button.

Information

Information

From the Information screen, click on the "OK" button.

Question

Question

From the Question screen, click on the "Yes" button to print the Cashier Reconciliation Report or the "No" button to accept changes and not print a report.

Printer Select

Printer Select

If you click on the "Yes"button, then you will prompted to select a printer. Click the "OK" button to print to the default printer or click in the drop down box to select a different printer then click the "OK" button.

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