How Do I Receive a Vendor Invoice Manually?

This lesson will teach you how to receive items into the store by setting up an invoice for a vendor manually.

Inventory Control

Inventory Control

From the Main Menu, click on "Inventory Control".

Receiving

Receiving

From Inventory Control, click "Receiving".

Select Source

Under Source, locate the Vendor you wish to receive from. For this example, we will use LEVY. You can use the scroll bar to view further down your vendor list.

Click on the Vendor name and click "Select Source"

Question

Question

Click "Yes".

Invoice Amount

Invoice Amount

Type in the total dollar amount of your Invoice. This will be the amount WITHOUT shipping & handling or taxes. Click on "OK"

Click "Edit".

Enter quantities.

Click in the Recv field and type in the quantity you are receiving.

Enter Cost

Click in Cost column and enter the cost of the item being received.

Verify Total Cost Is Correct

1) In the Line Item section  you can verify the Extended Cost matches your invoice for each item received as you enter it.

2) In the Totals section, you will see the dollar amount of your invoice increase as you enter it. At the end, your Received Cost should equal you Actual Invoice Amount.

Apply and Accept Invoice

To accept this Invoice, click "Apply Changes".

Accept P.O.

To receive quantities into inventory, click "Accept P.O."

Question

Question

Click "Yes".

Select Date

Select Date

Click on the Original Invoice Date.

1) To change months use the left and right arrows on either side of the Month Name.

2) To change years use the left and right arrows on either side of the Year.

3) Click "OK"

Invoice Number

Invoice Number

Type in your Invoice Number.

Click "OK".

Question

Question

Click "Yes".

Note: This question will not appear unless the checkbox for Post Accounts Payable is selected under the receiving vendor.

Invoice Changes Report

Invoice Changes Report shows you any items that have had a cost or retail update as a part of the invoice you have entered.

1) Click "Print" to send to report to the printer.

2) Click "Quit" to close report.

Exiting Receiving

Click on "Quit".