TravStar1 Point Of Sale SystemManager's Work Station House Account ManagementHow Do I Make a Payment on a House Account to All Charges within a Date Range?

How Do I Make a Payment on a House Account to All Charges within a Date Range?

This lesson will teach you how to make a payment on a House Account for a certain date range.

House Accounts

House Accounts

From the main menu, click on the "House Accounts" button.

Customer Setup

Customer Setup

From the House Accounts menu, click on the "Payments" button.

Question

Question

If you click on the "Yes" button, then the screen will only show payment entries. If you click on the "No" button, then the screen will show all entries for the customer.

Note: In this example, the "No" button is pressed.

Customer Payments / Adjustments

Customer Payments / Adjustments

This screen allows you to pay off an individual charge, pay all charges within a certain date range, and select charges to pay until you reach a selected total payment.  You can also use this screen to add an invoice or edit a payment.

In this lesson we are paying all charges within a certain date range.

Customer Payments / Adjustments

Customer Payments / Adjustments

(1) From the Customer Statements / Adjustments screen, click on the customer that is making a payment.

(2) Click on the "AllPay" button.

Enter Begin Date

Enter Begin Date

Click on the begin date.

End End Date

End End Date

Click on the end date.

Enter Check

Enter Check

(1) From the Enter Check screen, type in the check number of the payment.

(2) Click on the "OK" button.

Payment

Payment

(1) Notice that your payment now shows up in the payment column for each invoice.

(2) Click on the "Apply" button.

Question

Question

Click on the "No" button to complete the payment.

Payment

Payment

Since "No" was selected, the system shows each payment against the invoice that is paid off on the Customer Payments / Adjusts screen. Also notice the Inv. Balance had adjusted in the top right corner of the Customer Payments / Adjusts screen.

Now all invoices within the range will have payments applied to them. The Adj. Amt. column shows a 0.00 balance for all invoices within the range.